Company: Synapxe
Position Overview
The Project Manager is responsible for driving the successful delivery of one large project or multiple small projects within a business domain or cross functional projects. He/She ensures the project is well planned, on-track, resolves issues across different functions immediately and mitigates any potential risks early to avoid project failure.
He/She leads cross functional teams, works in collaboration and co-ordinates with business users, internal and external teams, and vendors to ensure project is succesfully completed within budget & scope, on time and with quality.
He/She provides regular progress update to key stakeholders and management, and escalate issues for resolution in a timely manner. He/She also participates in annual workplanning and manage the estimation of budget for new demands.
He/she possess strong project management and people management skills. He/She is confident to lead the large project or multiple projects, and drives cross functional teams in a structured and methodological manner to meet the business objectives. He/she likes to pursue excellence and new knowledge, and actively impact new knowledge and skills to others.
He/She has good communication skills, is a competent negotiator, demonstrates resiliency, good at problem solving and able to engage & influence effectively both the internal and external stakeholders.
He/She is adaptable to change in an agile and volatile environment while taking ownership and deliver works with integrity.
He/She leads cross functional teams, works in collaboration and co-ordinates with business users, internal and external teams, and vendors to ensure project is succesfully completed within budget & scope, on time and with quality.
He/She provides regular progress update to key stakeholders and management, and escalate issues for resolution in a timely manner. He/She also participates in annual workplanning and manage the estimation of budget for new demands.
He/she possess strong project management and people management skills. He/She is confident to lead the large project or multiple projects, and drives cross functional teams in a structured and methodological manner to meet the business objectives. He/she likes to pursue excellence and new knowledge, and actively impact new knowledge and skills to others.
He/She has good communication skills, is a competent negotiator, demonstrates resiliency, good at problem solving and able to engage & influence effectively both the internal and external stakeholders.
He/She is adaptable to change in an agile and volatile environment while taking ownership and deliver works with integrity.
Role & Responsibilities
Critical Work Functions and Key Tasks
Project Management Planning
Plan and acquire the manpower resources requried for the projects, and manage their allocation and utilisation to meet the project objectives.
Plan and drive the required procurement activities including seeking the project scope and funding approval from the respective approving authority
Lead and manage the project team, including users, external teams and vendors, in driving the project to meet its objectives, implement in accordance to the agreed scope, budget, timeline and with quality.
Guide team to set up the project management framework in accordance to the process and procedures under the Quality Management System
Develop and maintain the Project Management Plan which includes the project scope, project objectives, assumptions, critical success factors, project governance structure, contract/vendor management, high level project schedule, deliverables, budget, risks, communication plan, issue management etc.
Perform timely update to stakeholders on project progress, issues, risks, resources and budgets.
Manage project financial health, including budget utilization and cashflow
Project Scope Mgt & Change Control
Oversee and manage project team to develop the detailed requirements and deliverables as agreed within the scope of the project
Guide the project team to set up change control procedure and approval board
Manage and track issues/ arising from scope creep or missing scope
Implement a change control procedure on requirements and perform impact assessment to budget, resource & schedule when there is change of scope
Ensure any change in scope is well documented and impact assessment are approved by the user workgroup/project steering committee/project sponsor prior to implementation
Project Time Management
Guide the project team to develop the detailed project schedule and ensure adequate skilled resources are assigned
Develop the detailed project activities and schedule, identify dependency and critical path
Drive and monitor the project activities, schedule and deadlines to ensure timely delivery
Manage any slippage in project activities & schedule, manage interdependent activities and adjust schedules to ensure the overall project objectives and deadlines can be met
Project Management Planning
Plan and acquire the manpower resources requried for the projects, and manage their allocation and utilisation to meet the project objectives.
Plan and drive the required procurement activities including seeking the project scope and funding approval from the respective approving authority
Lead and manage the project team, including users, external teams and vendors, in driving the project to meet its objectives, implement in accordance to the agreed scope, budget, timeline and with quality.
Guide team to set up the project management framework in accordance to the process and procedures under the Quality Management System
Develop and maintain the Project Management Plan which includes the project scope, project objectives, assumptions, critical success factors, project governance structure, contract/vendor management, high level project schedule, deliverables, budget, risks, communication plan, issue management etc.
Perform timely update to stakeholders on project progress, issues, risks, resources and budgets.
Manage project financial health, including budget utilization and cashflow
Project Scope Mgt & Change Control
Oversee and manage project team to develop the detailed requirements and deliverables as agreed within the scope of the project
Guide the project team to set up change control procedure and approval board
Manage and track issues/ arising from scope creep or missing scope
Implement a change control procedure on requirements and perform impact assessment to budget, resource & schedule when there is change of scope
Ensure any change in scope is well documented and impact assessment are approved by the user workgroup/project steering committee/project sponsor prior to implementation
Project Time Management
Guide the project team to develop the detailed project schedule and ensure adequate skilled resources are assigned
Develop the detailed project activities and schedule, identify dependency and critical path
Drive and monitor the project activities, schedule and deadlines to ensure timely delivery
Manage any slippage in project activities & schedule, manage interdependent activities and adjust schedules to ensure the overall project objectives and deadlines can be met
Requirements
Project Quality & Test Management
Plan and deliver the project in accordance to the processes, procedures and responsibilities under the Quality Management System for Project Management Methodology
Ensure all the deliverables and testing meet the agreed requirements through the use of a Requirement Traceability Matrix
Ensure all the deliverables comply with policy stated in the HealthTech Instruction Manual , for examples, the Security and Data Management Policy
Ensure deliverables are reviewed to minimise rework and prevent system failures, including development of mechanism to prevent problem recurrences
Implement a comprehensive testing plan and adopt the best practices for testing referencing the Test Competency Framework
Oversee and manage the end to end testing process, including any testing deliverables from vendors or internal teams, as well as support users in User Acceptance Testing
Project Risk Management
Guide the project team to implement the risk management process and issue management process.
Review and guide the project team in timely risk mitigation and issue resolution
Identify the risk and evaluate the impact of project risk during project planning stage and put in place a mitigation plan
Ensure mitigation is in place to contain or minimise the risk impact
Monitor and manage new risks & issues throughout the project implementation life cycle
Report any new risk, issues and progress of mitigation/action to the user workgroup/project steering committee/project sponsor
Escalate new risk & issue , where necessary, for project steering committee/project sponsor for attention and resolution
Project Stakeholder Management
Guide the project team to set up the project governance structure and escalation mechanism
Identify the stakeholders involved in the projects with clarity of every project members' roles and responsibility
Implement communication plan to ensure all stakeholders are aligned on project objectives, scope and timeline
Manage stakeholders' expectation and build a trusted relationship
Guide the project team to develop the Quality Assurance framework for the project, including a overall Test Plan
Plan and deliver the project in accordance to the processes, procedures and responsibilities under the Quality Management System for Project Management Methodology
Ensure all the deliverables and testing meet the agreed requirements through the use of a Requirement Traceability Matrix
Ensure all the deliverables comply with policy stated in the HealthTech Instruction Manual , for examples, the Security and Data Management Policy
Ensure deliverables are reviewed to minimise rework and prevent system failures, including development of mechanism to prevent problem recurrences
Implement a comprehensive testing plan and adopt the best practices for testing referencing the Test Competency Framework
Oversee and manage the end to end testing process, including any testing deliverables from vendors or internal teams, as well as support users in User Acceptance Testing
Project Risk Management
Guide the project team to implement the risk management process and issue management process.
Review and guide the project team in timely risk mitigation and issue resolution
Identify the risk and evaluate the impact of project risk during project planning stage and put in place a mitigation plan
Ensure mitigation is in place to contain or minimise the risk impact
Monitor and manage new risks & issues throughout the project implementation life cycle
Report any new risk, issues and progress of mitigation/action to the user workgroup/project steering committee/project sponsor
Escalate new risk & issue , where necessary, for project steering committee/project sponsor for attention and resolution
Project Stakeholder Management
Guide the project team to set up the project governance structure and escalation mechanism
Identify the stakeholders involved in the projects with clarity of every project members' roles and responsibility
Implement communication plan to ensure all stakeholders are aligned on project objectives, scope and timeline
Manage stakeholders' expectation and build a trusted relationship
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